Frequently asked questions
Everything you need to know about state of the coast
The State of the Coast conference will be held from May 20 to 22, 2025, at the Ernest N. Morial Convention Center in New Orleans.
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General
⇨ Who should attend?
State of the Coast (SOC) is the largest gathering of scientists, policymakers, planners, business interests, educators and private residents concerned with the future of the Louisiana coast. Anyone interested in discussing how we restore, protect and live along Louisiana’s coast is welcome to attend.
⇨ Why attend?
SOC strives to provide an interdisciplinary forum to exchange timely and relevant information on the dynamic conditions of Louisiana’s coastal communities, environment and economy and to apply that information to existing and future coastal restoration and protection efforts, policies and decision-making.
⇨ Where can I receive regular updates about SOC?
Subscribe to the newsletter and be the first to learn things like when registration opens, what the program will be and how to apply for scholarship opportunities.
⇨ Where should I park?
Parking for SOC 2025 will be very convenient. Information will be posted on the conference website and included in emails to registrants well in advance of the conference.
⇨ Which hotel should I book?
There will be a special conference rate at a hotel close to the Convention Center. Information will be posted on the conference website in November.
⇨ Will there be continuing education (CE) credits available?
There will be credits available for both CE and continuing legal education (CLE). Information about CE/CLE opportunities will be announced in spring 2025.
⇨ Will there be a conference app?
The conference app will be available in spring 2025. The app will include all programming information for the conference.
Registration
⇨ How do I register a group of attendees?
You can do so through the regular registration process. Simply click “Add Additional Attendee” on the Registration Summary page. You will be prompted to enter each attendee’s name, contact information, address and optional demographics.
If you have a large group of attendees that you would like to register in bulk, please email stateofthecoast@crcl.org.
⇨ Is there a special registration rate for exhibit hall workers?
A select number of registrations are included in sponsor and exhibitor packages. Should you need additional staff at your exhibit hall booth, they will be required to register.
⇨ Are there registration waivers for media?
Media should email james.karst@crcl.org for assistance.
⇨ How do I modify my registration?
Scroll to the bottom of your registration confirmation email and click “View your registration.” From there, follow the prompts on Cvent’s website to modify your registration.
⇨ Can I bring a guest to the welcome or poster reception?
SOC attendees are welcome to bring one guest to the welcome reception and poster reception for an additional fee. Please follow the prompts during the registration process to register a guest. If you would like to bring more than one guest to a reception, please email stateofthecoast@crcl.org.
⇨ Does SOC offer travel stipends for international attendees?
SOC does not offer travel assistance for attendees. Some community and student scholarships and opportunities for registration fee waivers will be available. Details to come.
⇨ What is SOC’s cancellation policy?
Cancellations received by April 20, 2025, will be issued a 100% refund. Cancellations received after April 20, 2025, will be issued a 50% refund. To cancel or modify your registration, click “View or modify your registration” near the bottom of the confirmation email and log in to Cvent using the email you registered with. You may also email stateofthecoast@crcl.org for assistance cancelling or modifying your registration.
⇨ Can I attend virtually?
There is no virtual attendance option for SOC, but some content may be made publicly available after the conference. For many participants, the networking facilitated by an in-person gathering is among the most rewarding parts of SOC, and we hope to encourage that.
⇨ I’m having trouble registering through Cvent. How can I get help?
We are happy to help! Email our planning team at stateofthecoast@crcl.org.
Presenters
⇨ When will I learn whether my proposal was accepted?
Submitters will be notified whether their proposals were accepted in January 2025.
⇨ Can I present virtually?
State of the Coast 2025 will be an in-person event. There will be no option for virtual participation in the conference.
⇨ Will program participants have registration fees waived?
All program participants will be required to register for the conference. However, the registration fee should not be an obstacle to participation. Community scholarships, student scholarships and student volunteer opportunities are available.
⇨ Will presentations be recorded and made available online?
Sessions will not be recorded during the conference. However, presenters may opt in to share their presentation slide decks on the conference website after the event. These slides will be free for all to view.
⇨ Will posters be uploaded and made available online?
Poster presenters may opt in to share their posters on the conference website after the event. These posters will be free for all to view.
Sponsorships
⇨ Where is the sponsorship prospectus?
Click here to view the prospectus on Issuu. To download the prospectus from Issuu, click the download icon (represented by a down arrow) near the bottom of the document viewer.
⇨ How are booths selected?
Booth selection will take place on a first-come, first-serve basis in order of paid sponsorship level. Nonprofit exhibitors will be assigned.
⇨ May I bring additional people to staff my exhibit booth?
Yes, but all exhibitor staff must be registered to attend the conference. Registration must be completed by May 19, 2025.
⇨ What does the booth space include?
Each booth measures 10 feet by 10 feet and includes an 8-foot-tall pipe and drape backdrop, and 3-foot side walls. The booth package includes a 6-foot skirted table and two chairs. If you need additional amenities, you can order them through Freeman event services or bring your own. An exhibitor packet with more details, including pricing for add-ons, will be provided in early 2025.
⇨ What is the cancellation policy?
You must submit written notification of intent to cancel prior to February 28, 2025, to receive a refund of 50 percent of the total sponsorship level. Please email donna.betzer@crcl.org for assistance.